Student Nutrition

Triennial Assessment

 

Morgan Hill Unified School District(MHUSD) participates in the National School Lunch and Breakfast Programs, the Seamless Summer Option, and CACFP Supper Programs. In school year 2022-23, MHUSD will be operating under the Universal Meals Program that allows all students to receive a breakfast and lunch for free, each school day regardless of their eligibility status. For accurate program oversight, the following procedures have been implemented.

Meal Program Waivers (optional; delete if N/A)

1. Insert details on any waivers being implemented in your meal program for the 2022-23 school year here.

Payment for Meals

1. Under the Universal Meals Program, breakfast and lunch are available at no charge to all enrolled students, regardless of eligibility status. 

2. Meal charges are allowed for a la carte items and/or second meals. Please see the SFA meal charge policy for more details.

3. Meal payments are accepted in the meal service line(exact cash only, no change will be given), the Student Nutrition office, and online via the Titan parent payment portal. Prepayment is advertised to parents in the front office, in the cafeteria, and via the website Breakfast 

4. Adult meal prices will be set according to the Adult Meal Pricing tool. Payments can be made in the meal service line(exact cash only, no change will be given), or online via the TItan payment portal. Prepayment will be allowed. 

Medium of Exchange Used (edit below if process does not match your practices)

1. The medium of exchange is PIN(student ID # at our secondary sites and self photo selection at the POS at our primary sites. 

2. The PIN cannot be used twice because it is coded within the POS to prevent duplicate meals. If a PIN is entered twice during the meal service, an alert will pop up stating “meal previously served.” The second meal will be deleted or charged as an a la carte transaction. The student's name and photo pop up on the computer screen when the student enters their PIN. This is done to assist the medium of exchange from being utilized by an unauthorized person. 

3. The medium of exchange is distributed to all students by the cafeteria staff. All students are given a meal regardless of eligibility status. 

4. The PIN/photo selection is collected at the Point of Service by the cashier. The student enters the PIN into a keypad which is linked to the POS computer system. 

5. Cash is collected in the meal service for a la carte meals and entered onto the students account.  Change will not be given.. Students may also use prepaid meal accounts to pay for meals through Titan Parent Portal. 

Accuracy of Counts

1. The point of service for both lunch and breakfast is located at the end of the meal service line. Child nutrition staff are responsible for recording meal counts once a reimbursable meal has been selected. 

2. The balance point is the food item count as recorded on the menu production record/transport record. This count is used to compare with the number of meals claimed. This number is just an indicator and is never used as the claim count. 

3. Offer versus Serve is in place for breakfast and lunch. For breakfast, at least 4 food items are offered, and students must select a minimum of 3 items including ½ cup of fruits or vegetables. For lunch, at least 5 components are offered, and students must select a minimum of 3 components including ½ cup of fruits or vegetables.

4. The person trained to monitor the point of service is responsible for counting meals served. The point of service for both lunch and breakfast is located at the end of the meal service line. If any student takes a meal that does not meet reimbursable meal standards under offer versus serve, the cashier is to request that the student obtain the additional missing food items. If the student does not wish to add sufficient food items to comprise a reimbursable meal, the meal is not counted for reimbursement and may be charged as an a la carte item.

5. The age grade groups are K-5, K-8, 6-8, & 9-12

6. Adults may purchase a meal and a la carte sales are also available to both students and adults. These are tracked through the POS and are not claimed for reimbursement. 

7. Dropped and second meals are tracked through the POS and are not claimed for reimbursement. 

8. Earned student meals (if applicable) are tracked through the POS and claimed in the appropriate student eligibility category. Students enter then PIN into the POS but those who are on a paid or reduced-price status are able to obtain meals for free by utilizing the “Earned Meals” button. 

9. Field trip meals are claimed in the appropriate student eligibility category. Field trip meals are ordered and prepared prior to students leaving campus. A roster is sent along with meals. Teachers are advised to check off the roster as meals are served in order to obtain an accurate meal count at the time of service. The roster is returned to the cafeteria after the field trip along with any leftover meals. A balance point reconciliation is completed to ensure the meal count does not exceed the number of meals served. Meals are then recorded into the POS for the date of service and claimed in the appropriate student eligibility category.

10. Visiting students from outside of the SFA or LEA are not offered reimbursable meals. Visiting students may purchase a la carte items or adult meals. 

11. If the electronic system fails, then paper rosters are utilized. 

12. All of the above answers apply to breakfast and lunch.

13. The after-school snack program operates under area eligibility where all snacks are claimed as free. A head count is used and recorded via tally sheets. The daily attendance is also recorded, and an edit check is completed to ensure the snack count does not exceed attendance. The after-school program monitors the meal count and completed the tally sheet. The child nutrition department conducts regular site monitoring of this program. 

Reports and Internal Controls

1. The totals for each meal service are recorded in the POS and automatically consolidated within the software. At the end of each month, a report is generated that compiles the counts for each day of service and for each site. This information is then transferred to prepare the reimbursement claim.

2. An edit check is completed on a monthly basis using the local attendance factor or the state number of 93.8%. This is done to ensure that meal counts do not exceed attendance-adjusted enrollment. 

3. Deposits are prepared as follows, site lead is responsible for counting, preparing, and depositing to the bank.  Deposit slips are reviewed by Student Nutrition Accounting Specialists, cross referenced through Titan.

4. TheDirector of Student Nutrition (Michael Jochner) and Supervisor of Student Nutrition(Patty Cattoor) conducts regular site monitoring on a regular basis. 

5. Other methods to ensure sites are in compliance include training, regular staff meetings, site monitoring reviews, email communications, and collaboration with site administrators to support staff needs.

Non-Discrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/USDA-OASCR%20P-Complaint-Form-0508-0002-508-11-28-17Fax2Mail.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. mail:
   U.S. Department of Agriculture
   Office of the Assistant Secretary for Civil Rights
   1400 Independence Avenue, SW
   Washington, D.C. 20250-9410; or

2. fax:
   (833) 256-1665 or (202) 690-7442; or

3. email:
   program.intake@usda.gov

This institution is an equal opportunity provider.