Purchasing and Vendor Registration
Welcome to the Morgan Hill Unified School District Purchasing Department. Our primary function is to provide an efficient centralized service to all schools and departments in the procurement and delivery of supplies, services and equipment. Our objective is to procure goods and services at the most competitive prices while complying with federal and state laws. This site provides information on potential vendor registration, policies and procedures, and other general information. For additional information, questions or comments, please contact Dianne Dalton in our Purchasing Department at 408-201-6056 or firstname.lastname@example.org. For a copy of the PowerPoint Presentation from our “Doing Business with Morgan Hill Unified School District” meeting on October 22, 2012 – please click here
Purchasing Policies and Procedures
The Morgan Hill Unified School District Board of Education has adopted a centralized purchasing system; whereby, the District uses a competitive process in order to obtain the best combination of price, quality, service, and delivery. The Purchasing Department conducts all purchasing transactions for the District. Purchases made in the name of the District without an authorized purchase order shall be considered an obligation of the person making the purchase and not an obligation of the District. The District actively participates in several cooperative purchasing programs to obtain effective and low cost products and services. The combined volume of partners in the cooperative creates significant discounts. In addition, participating in a cooperative purchasing program increases efficiency by reducing time spent to source, award and administer contracts. Click here to view and print A Vendor’s Guide to Purchasing Policies and Procedures
Current Bid Opportunities
Formal bids are typically advertised in the legal section of the Morgan Hill Times, San Jose Post Record or other reputable newspapers. To increase access to bid opportunities we will post formal bids on this site as well.
Potential Vendor Registration
Please click here to be placed on the District’s potential vendor’s list. Please note that registering as a potential vendor does not guarantee a vendor will be notified every time a quotation or bid for that particular commodity or service is requested. This vendor resource list is used throughout the district.
The California Uniform Public Construction Cost Accounting Act (CUPCCA)
The Morgan Hill Unified School District offers this information to any individual, company, or firm wishing to be added to the District’s general construction informal bid list for all trades pursuant to Public Contract Codes 22032 and 22034 – The California Uniform Public Construction Cost Accounting Act (CUPCCA). Interested parties must submit the CUPCCA contractor/vendor application to be included. Application forms are available through the Morgan Hill Unified School District Facilities Department or can be downloaded by clicking here, by emailing Jackie Schaefer at email@example.com or completing the online form by clicking here. Forms returned via US mail should be addressed to:
Morgan Hill Unified School District
Attn: Jackie Schaefer, Director Bond Programs
15600 Concord Circle
Morgan Hill, CA 95037
Qualified contractors submitting proper documentation will be included in the Morgan Hill Unified School District informal bid construction list for the 2018 calendar year. The CUPCCA program covers informal bids on construction and/or maintenance projects of $175,000 or less for all construction trades. Please be advised that this does not automatically guarantee that you will be informed of, or included in all RFQ, RFP or bid requests as notices will be sent out for the category of work being bid. The District may also announce project opportunities in designated trade journals. The Morgan Hill Unified School District Board of Trustees reserves the right to reject any and all requests solicited, to waive minor irregularities, and make such decisions as deemed necessary in the best interest of the District.
The Morgan Hill Unified School District (“District”) has determined that contractors on future projects (“Contractor(s)” or “Firm(s)”) must be prequalified prior to submitting a bid or proposal on a project.
IF YOU ARE A Contractor with an A, B, C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and/or C-46 license(s) that intends to bid as a general contractor (prime contractor) directly to the District.
OR A Contractor with an C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and/or C-46 license(s) that intends to bid as a first-tier subcontractor to a general contractor (prime contractor) that is bidding directly to the District please contact:
Bond Programs Director