School Site Safety Checklist

MHUSD School Site Safety Checklist

Lista de verificación de seguridad del sitio escolar de MHUSD

 

 

MHUSD School Site Safety Measure Checklist

Updated 3-25-21 

 

This document guides reopening of schools throughout the state of California: COVID-19 and Reopening In-Person Instruction Framework & Public Health Guidance for K-12 Schools in California, 2020-21 School Year  (physical distancing amended on March 20, 2021)

 

District-level Steps Taken: The District has a baseline for safety measures at ALL buildings, and most of these have already been audited/verified by walk-through teams led by Noel Weeks, our COVID Coordinator. These items are:

  • Signage (face coverings, symptoms, handwashing, physical distancing)

  • Sanitizer (readily available in all offices, classrooms, and other meeting areas throughout building)

  • PPE (face masks and face shields)

  • Non-touch thermometers (each site/building for symptom screening)

  • Clear barriers in front office spaces (in higher traffic area)

  • Disinfectant spray/towels (available in each work area for frequent cleaning of high-touch surfaces)

  • Free-standing hand-washing stations (to be installed once we have dates for students to return - one station per drinking fountain since water and drainage for these new stations will use existing water supplies)

  • MERV 8/8A or 13 air filters (highest grade allowable by each site’s HVAC system to maximize both filtration and air flow) changed at least quarterly (instead of annually), fans on HVAC systems turned on at least two hours prior to building occupancy and continue during occupancy to maintain air flow.

 

Site-level Steps Taken:

  • Site-level Safety Teams (certificated, classified, administration)

conduct a site audit to review/resolve the procedures and processes on this checklist - each team will create processes specific to their site for each area of the checklist

  • Based on site audit and team discussions, create a list of needed items to ensure compliance with safety measures. Each site will have designated COVID funds to purchase site agreed-upon items for their campus.  Items for site-decisions may include, but not limited to, any of the following:

    • Stanchions and ropes/chains to create separations for lines

    • Temporary paint for creating guides for social distancing

    • Removable decals (directional arrows or social distancing guides)

    • Portable plexiglass barriers for teachers

    • Barriers/dividers for student tables

    • Additional age-related signage

Physical Distancing 

Arrival/departure 

  • Buses - ensure appropriate unloading procedures (front of bus to back of bus, one individual at a time) to allow for distancing 

  • Utilize as many entrances and exits on campus as can be supervised appropriately to decrease crowding at entry and exit points. Campuses remain closed except to students and staff. Access points are only open for student and staff entrance at the start of the day and open for student and staff exit at the end of the day.

  • Designate routes for entry and exit and create clear signage and directional arrows

  • Instruct drivers to remain in their vehicles when dropping off or picking up students. When in-person drop-off or pick-up is needed, a single parent or caregiver will call the front office for instructions on how to proceed. Offices are closed for walk-in assistance; however, phone numbers are posted on the front door so that a visitor can call to request curbside assistance.

  • Mark spaces for students to remain distanced while waiting outside to be picked up. Ensure release times allow for each cohort to wait for pickup appropriately distanced from one another.

  • Provide supervision to disperse student gatherings and ensure distancing during school arrival and departure.

  • Train those supervising to encourage students and any accompanying

adults to engage in safe behaviors, including wearing a cloth face covering and staying six feet apart from others while traveling to school.

  • Provide marks on ground where students can stay distanced while waiting for school to begin and end each school day.

  •  Check bicycle racks and add signage or block areas to encourage maintaining distance from each other.






 

Classroom setting 

Elementary schools

  • Ensure stable groups of students for the entire school day.

  • Review schedules, including recess and lunch, to ensure students do not mix with other stable classroom groups.

  • For preschool-5th grade with stable groups, students are to be distanced no less than 3 ft apart (chair-to-chair) updated 3/21/21

Middle and high schools

  • For 6th-8th grade, if students rotate in mixed groups, students are to be distanced no less than 4 ft apart (chair-to-chair). updated 3/21/21

  • For 9th-12th grade and adult education, if students rotate in mixed groups, students are to be distanced no less than 6 ft apart (chair-to-chair). updated 3/21/21

All schools

  • Class sizes should be only the size which would allow for maintaining appropriate distance (see above)

  • Distance teacher and staff desks at least six feet away from students’ desks.

  • Assign stable seating arrangements for students to ensure that close contacts within classrooms are minimized and easily identifiable. 

  • Consider moving classrooms or other activities to outdoor spaces and other larger spaces to allow for greater distancing between students 

  • Train staff and students to maintain distance from each other. 

  • Instruct staff to leave windows, if possible, and doors open during occupancy.

  • Remove or mark for non-use furniture and equipment in the classroom to facilitate six feet of distancing and to reduce high-touch surfaces.

  • Student desks face same direction (not facing each other) unless mitigated by having  partitions between students.

  • Ensure adequate supplies to eliminate need for sharing of high-touch materials (art supplies, equipment, electronic devices, etc.) or limit use of supplies and equipment to one group of students at a time and clean between uses.

  • Place markings on classroom floors to facilitate physical distancing and ensure desks remain in place.

  • All staff has been informed to reach out to the front office if classroom cleaning and disinfecting supplies are running low: hand sanitizer, paper towels, cleaning spray, wipes, soap for classrooms with sinks. 



 

Non-classroom setting

  • Staff Break Rooms, Offices, and Workspaces are modified to avoid gathering (stacked chairs, maximum occupancy signs, 6 ft distance between seated workstations)

  • Restrooms: Ensure adequate supervision of restrooms to avoid congregation and maintain physical distancing.  

  • Libraries: Closed until further notice, but individual teachers may select materials for classroom use.

  • Cafeterias: Serve meals in classrooms or outdoors, instead of cafeterias.

  • Physical Education, Playgrounds, and Recess: Conduct activities outdoors with appropriate physical distancing within cohorts. Hold outdoor activities in separated areas designated by class and/or staggered throughout the day, in favor of physical activities that require less contact with surfaces and allow for physical distancing by placing markings on the ground.

  • Follow latest CDC guidance regarding opening or closing of playgrounds

  • Cohort based supervision while out at recess and lunch (elementary)

  • Ensure schedule of staff supervision to ensure social distancing

    • Playgrounds 

    • Eating areas

    • Restroom

  • Face coverings must be worn during indoor physical conditioning and training or physical education classes. Activities that require heavy exertion may be conducted outside in a physically distanced manner without face coverings. Activities conducted inside should be those that do not require heavy exertion and can be done with a face covering. Students should take a break from exercise if any difficulty in breathing is noted and should change their face covering if it becomes wet and sticks to the student's face and obstructs breathing.

  • Create small-sized first aid kits for yard supervisors to carry that include hand sanitizer, face coverings, gloves, and, at secondary sites, feminine sanitary products included as well. 

  • Lockers: Eliminate use of PE and book lockers to avoid unnecessary mixing and congregation of students in hallways.

  • Hallways: Create schedules or procedures for movement through hallways to avoid crowding. Examples: stagger passing times or establish designated one-way walking/passage areas.




 

Hygiene Measures

Face coverings

  • Create expectations and provide training that everyone must wear a face covering at all times while on campus, except while eating or drinking. For this requirement, face coverings provided from home are sufficient.

  • Identify students who may be excluded from face covering requirement, including: (1) anyone who has trouble breathing or is unconscious, incapacitated, or otherwise unable to remove the covering without assistance and (2) students with special needs who are unable to tolerate a face covering,  as approved by SPED Director and IEP team. Each site shall explore accommodations, including remaining in distance-learning, for students unable to safely wear a face covering. (SPED FAQ re: mask wearing and CDE Guidance on Mask-wearing)

  • Post age-appropriate signage and place signs at appropriate height for the little ones in high visibility areas to remind students and staff that face coverings are required 

  • Create a communication plan to all staff and families regarding expectations for use of face coverings at school and how to wash them.

  • Create age-appropriate brief lessons (may be video announcement, home room, PA, etc) to educate students on the rationale and proper use of face coverings.

  • Ensure that front office has available disposable face masks for students or staff who may need a replacement during the day .Parents need to be reminded to send one additional clean mask with their child each day. 

  • Ensure that enough plastic face shields have been ordered and are on-site for any staff member who requests to wear a clear face shield in addition to their face covering. 

Handwashing

  • Create brief age-appropriate lessons (video, home room, PA, etc) to teach and reinforce proper handwashing and sanitizing techniques

  • Post age-appropriate signage and place signs at appropriate height for the little ones in high visibility areas to remind students and staff of proper handwashing techniques 

  • Free-standing handwashing stations installed once in-person instruction resumes

  • Ensure adequate supplies at each sink (classroom, restroom, and free-standing handwashing stations) including soap, paper towels, and no-touch trash cans. Inform staff on process for reaching out to front office staff in classroom supplies are running low.

  • Ensure hand sanitizer (with at least 60 percent ethyl alcohol) is available in numerous high traffic locations (office, classrooms, library, cafeteria, etc) for staff and students to use. Staff and students should use district provided hand sanitizer whenever entering and exiting the classroom.

  • Create hand washing or sanitizing protocols for all transitions (upon arrival, entering class, after recess, lunch, returning from bathroom, etc.)   

 

Cleaning/Disinfecting 

  • Spray cleaner, disinfectant, and paper towels available for each classroom and office space in order to regularly clean (at least daily) hard surfaces pursuant to CDC guidance: (Frequent disinfection can pose a health risk to children and students due to the strong chemicals often used and so is not recommended in the school setting unless a positive COVID case has been identified. However, regular cleaning spray can be used routinely on hard surfaces).

  • Tables

  • Desks

  • Chairs

  • Door handles

  • Light switches

  • Phones

  • Copy and Fax machines

  • Bathroom surfaces (toilets, countertops, faucets)

  • Playground equipment

  • Limit the use and sharing of classroom objects.  When sharing is necessary, classroom objects may be wiped clean between uses.

  • Remove cloth and porous surfaces items that are difficult to clean or disinfect (pillows, rugs, bean bag chairs, etc.)

  • Hand sanitizer available 

  • Daily cleaning of all classrooms and restrooms and other cleaning measures indicated by Facilities Dept; spaces where a positive case has been identified will be disinfected.

Food Service

  • Student Nutrition may work with sites and their schedules to provide grab and go snacks (such as muffins, granola bars, or whole fruit); otherwise, families are eligible to pick up  7 days of meals once a week per student. Students will be encouraged to bring a lunch or snack with them to school.

  • Review areas on campus where students can safely eat - weather protected outdoor area, large indoor areas with room for distancing, and classrooms

 

Screening/Symptom Monitoring updated 3/25/21

CDC does not currently recommend schools conduct symptom screening for all students in grades K-12 on a routine (e.g., daily) basis.

Parents, caregivers, or guardians and staff should be strongly encouraged to monitor for symptoms of infectious illness every day through home-based symptom screening. Sites may post or distribute this COVID screening tool to be used at home.

Students and staff who are sick should not attend school in-person.

  • Review site’s procedure [CDPH and CDC recommend that all staff and students are provided a list of COVID-19 symptoms and screen prior to leaving their home - sites may determine best screening protocol for their population.]

  • Signage at the site can be placed at point of entry visible to cars driving in as well as posted near building entrances.  The signs can include the following:   

COVID-19 Health Assessment: (Please stay home if you answer yes)

  • Have you recently been in close contact with someone infected with COVID-19? 

  • Are you experiencing any of the following symptoms, which may appear 2-14  days after exposure to the virus?

Fever or chills

Cough

Shortness of breath or difficulty breathing

Fatigue

Muscle or body aches

Headache

New loss of taste or smell

Sore throat

Congestion or runny nose

Nausea or vomiting

Diarrhea

 

  • If sites wish to continue protocol of taking temperature, ensure supply of contact-less thermometers and procedures for each entry point, following the recommendations below:

    • Temperature screening may be conducted at drop-off, before entering campus, or before entering classroom

    • Each person measuring temperatures should wear appropriate PPE (facemask, clear face shield, and disposable gloves) since they need to get close in order to hold thermometer approximately one inch from the forehead. When using a non-touch thermometer, gloves do not need to be changed between checks because no touching is involved

    • Each screening area will have visible signage listing COVID symptoms 

    • Any student or staff with a temperature of 100.0 or higher or who is experiencing COVID symptoms (see list above) will be sent home immediately until testing and/or medical evaluation has been conducted

 

Testing/reporting for COVID-19 

Indications for testing: (consult with COVID Coordinator, Noel Weeks, for each suspected or confirmed case of COVID - All guidance regarding isolation, quarantining, and returning will be filtered through Noel Weeks as she is the coordinator with County Public Health)

  • Communicate that students and staff will need to get tested or provide a note from medical provider after they develop one or more COVID-19 symptoms OR if one of their household members or non-household close contacts tested positive for COVID-19.

Positive test results:

  • Communicate that parents/guardians must notify school administration immediately if the student or staff tested positive for COVID-19 or if one of

their household members or non-household close contacts tested positive for

COVID-19.

  • Upon site receiving notification that staff or a student has tested positive for COVID-19 or been in close contact with a COVID-19 case, contact Noel Weeks or Human Resources IMMEDIATELY.

  • Students/staff who test positive and have completed isolation requirements as

recommended by COVID Coordinator Noel Weeks, do not require a medical note or a negative test prior to returning to school/work.

Negative test results:

  • Symptomatic individuals who are not close contacts and who test negative for

COVID-19 can return to in-person school/work after at least 24 hours from

fever resolution (if any) and improvement in other symptoms.

  • Close contacts to a COVID-19 case who test negative can return to in-person

school/work only after completion of 14 days of quarantine from last exposure.

  • Documentation of negative test results must be provided to school Administration. In lieu of a negative test result, symptomatic individuals who are not close contacts may return to work/school with a medical note by a physician that provides alternative explanation for symptoms and reason for not ordering COVID-19 testing.

  • Train office staff to contact COVID Coordinator Noel Weeks for ALL suspected or confirmed cases of COVID-19 to receive appropriate guidance on isolation, quarantining, and other safety measures in accordance with latest County Public Health guidelines.